About Google Apps
Originally called Google Apps for Work and Google Apps for Work Unlimited, G Suite is a package of cloud-based applications offered by Google. In 2006, Google offered one of the earliest cloud-based office management systems, with Gmail, Calendar, and Page. By 2016 Google had rebranded its software as G Suite, reimagining itself as a coherent online office suite, with discrete offerings for personal use, business, education, and government. In fact, 47% of North America has ‘gone Google,’ using some aspects of G Suite in their businesses.
Currently, G Suite has two separate versions: G Suite Business and G Suite Basic. While both versions offer many of the same standard elements, including mail, drive, and other collaboration tools, G Suite Business offers additional elements. Broadly, G Suite offers a package of cloud-based, online applications for communication, storage, collaboration, and other business-customer or business-business oriented operations. Both G Suite Basic and G Suite Business offer email; calendar; mobile device management; cloud-basic programming for presentations, documents, slides, etc.; ample document storage; and a guarantee of constant availability. As such, both sets of G Suite clients can rely on the applications for broad document preparation, storage, and retrieval; customer and data management; collaborative work, and efficient communication.
More specifically, companies have access to Google’s incredibly user-friendly cloud-based applications. Gmail, G Suite’s web-based email program, is arguably one of the most popular in the world. In both Basic and Business, G Suite email options allow businesses to shed the ‘@gmail.com’ domain for their company’s individual domain name. In G Suite Business, the mail function allows administrators to monitor email traffic for sensitive information and to ensure loss prevention.
G Suite Business allows for all of the standard applications, plus several other applications plus unlimited storage in Google’s drive, photos, and mail. In G Suite Business, additional features include Google Vault, a storage system that lets businesses manage, export, and archive data. Broadly, Vault lets companies be legally compliant in terms of retaining records of communications and other activities. Google Vault also allows administrators to monitor email traffic for sensitive information and to ensure loss prevention.
In addition, G Suite Business allows admins to view all user events on both iOS and Android devices, including failed logins, account registrations, etc. The auditing system also allows admins to monitor use of the drive including content file sharing, deletions, previews, and downloads. Finally, Business allows companies to scan incoming and outgoing traffic for data loss prevention. By setting pre-defined controls, businesses can choose from a variety of actions and safety measures, including altering, quarantining, or rejecting messages.